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Research Contracts

Authorisation to sign contracts

The University Council delegates authority to conclude first, second, third and fourth level contracts to the following officers:

  • the Vice-Chancellor
  • the Deputy Vice-Chancellor responsible for research
  • the Registrar
  • the Executive Director: Finance
  • the Director Research Contracts and Innovation and Contracts Officers (defined as any Manager in the research and innovation offices designated in writing by the Registrar)
  • the Dean/Deputy Dean or Director of Research of the Faculty or in CHED or in the GSB in which the research is to be conducted
  • the Faculty Finance Managers, of the Faculty or CHED or GSB in which the research is to be conducted
  • the Director and the Deputy Director of the Graduate School of Business (where the research is to be conducted in the GSB).

First-level contracts

Simple contracts between UCT and one or more third parties where:

  • the value of the contracts is less than R100 000 exclusive of VAT; and
  • the contract contains no restrictions on publication

A first-level contract may be approved and signed on behalf of UCT by any of the officers listed above.

Second-level contracts

Contracts between UCT and one or more third parties:

  • which do not contain restrictions on publication, or contain only standard provisions for limited restrictions on publication that have been approved by the URC or by the Chair of the URC;
  • and where the value of the contract is less than R1 000 000 exclusive of VAT;
  • and which have been reviewed by one of the officers listed above and do not contain any provisions considered by the reviewer to be unusual.

A second-level contract must be approved by at least two of the officers listed above provided that at least one of the following is one of these authorities:

  • the Vice-Chancellor
  • the Deputy Vice-Chancellor
  • the Registrar
  • the Executive Director: Finance
  • a Contracts Officer

Third-level contracts

  • Contracts between UCT and one or more third parties: where there is a non standard restriction on publication;
  • or where the contract contains an unusual provision which in the opinion of a contracts officer requires review at one level up;
  • or contains a provision which the reviewing contracts officer thinks is contrary to policy;
  • or where the value of the contract is R1 000 000 or more excluding VAT

A third-level contract may be approved by at least two of the officers listed above provided that at least one of the following is one of these authorities:

  • the Vice-Chancellor
  • the Deputy Vice-Chancellor
  • the Registrar
  • the Executive Director: Finance
  • the Director : Research Contracts and Innovation

Fourth-level contract (clinical trials)

Contracts between UCT and one or more third parties to conduct clinical trials:

  • which do not contain restrictions on publication, or contain only standard provisions for limited restrictions on publication that have been approved by the URC or by the Chair of the URC or contain publications restrictions which are considered standard for clinical trials notwithstanding the fact that such restriction would otherwise be considered non-standard;
  • and where the value of the contract is less than or equal to R1 000 000 exclusive of VAT;
  • and which have been reviewed by one of the officers listed below and do not contain any provisions considered by the reviewer to be unusual.

(All clinical trials are to be treated as level four contracts except those which contain a provision which the reviewing officer thinks is contrary to policy or which are valued at over R1 000 000 exclusive of VAT, in which case they shall be treated as third-level contracts.)

A fourth-level contract must be approved by at least two of the officers listed in above provided that at least one of the following is one of these authorities:

  • the Vice-Chancellor
  • the Deputy Vice-Chancellor
  • the Registrar
  • the Executive Director: Finance
  • the Director : Research Contracts and Innovation

In approving a research contract the authorizing officer must satisfy himself or herself and sign a statement that the draft contract has ethical clearance, is appropriately priced and protects UCT's interests adequately. This statement will be filed with the UCT copy of the contract. The statement must be on the appropriate form.

Once a contract has been approved by the officer/s in terms of paragraph 2 to 6 above, that officer, or one of the authorizing officers, may sign the contract.

Contracts, which contain secrecy clauses, may not ordinarily be concluded. The Vice-Chancellor personally must approve any contract containing a secrecy provision, and must submit a full report to the next Senate meeting explaining the circumstances surrounding this (see policy on secret and embargoed research).